Easy Tote System – Professional Race Night Tote Software
The complete tote system for charity race nights, replacing your paper system. Automated odds calculation, thermal ticket printing, and TV odds board display. Works completely offline at any venue.
Why Choose Easy Tote Lite?
- * Works 100% offline – no WiFi needed at your venue
- * Run up to 100+ races – no extra ticket costs
- * Automatic odds calculation – no maths required
- * TV odds board – MC reveals the dividend when the tote closes
- * Thermal tickets – professional tote slips replacing your paper system
- * Software from £49.99 + licence from £19.99
Free demo mode included – try before you buy a licence
Easy Tote Lite is event management software — a digital replacement for paper tote tickets at charity fundraising nights. It does not process bets or handle event funds. All money is collected on-site by event organisers under applicable fundraising regulations. This product is licensed as software only; the developer does not operate any gambling or wagering services.
The Complete Tote System for Charity Race Nights
Running a successful Race Night fundraiser requires more than just great race footage and an enthusiastic crowd. The tote operation sits at the heart of every race night event, and how you manage it can make the difference between a smooth, profitable evening and a chaotic scramble that leaves your volunteers stressed and your guests frustrated.
Easy Tote Lite is professional race night software designed specifically for UK charity events. Whether you are organising a school PTA fundraiser, a sports club social evening, or a community charity event, Easy Tote Lite provides everything you need to run a professional tote operation without the complexity, expense, or unreliability of traditional paper-based systems.
From Rental Systems to Affordable Software
For years, we provided Easy Tote systems as physical rental units that we posted out to customers. Organisations would pay £67.99 plus £25 postage — nearly £93 per event — then return the equipment after their Race Night. It worked well, but the costs added up for groups running multiple events.
With advances in technology, we have completely rebuilt the system as downloadable software that runs on your own Windows laptop. This means no more rental fees, no postage costs, no waiting for delivery, and no returns to worry about. You own the software outright and simply activate a licence when you need it.
The savings are significant: Instead of £93 per event, you now pay £49.99 once for the software plus a licence from just £19.99. Run three events with a 90-day licence and you are paying around £35 per event. With an annual licence, unlimited events cost less than £13 each if you run 12 Race Nights per year.
Unlike online platforms that require constant internet connectivity, Easy Tote Lite runs entirely on your laptop. This means you can host your Race Night at any venue, from village halls with patchy WiFi to sports club function rooms with no internet at all.
For decades, charity Race Nights have relied on pre-printed paper slips and manual calculations. While this approach works, it creates problems: expensive consumables, calculation errors under pressure, no professional odds display for guests, and a less polished appearance. Easy Tote Lite solves all of these issues while remaining affordable and accessible for volunteer-run organisations.
Why Totes Works for Charities
The beauty of totes for fundraising is that your charity percentage is guaranteed. Whether the favourite wins or a complete outsider romps home, you keep the same amount. With Easy Tote Lite, this calculation happens automatically.
Understanding Totes at Race Night Events
The tote, also known as parimutuel, or pool, wagering, is the system used at charity Race Nights across the UK. Unlike fixed-odds where a bookmaker sets the prices and takes on the risk, the tote pools all income together and divides the winnings among those who are on the winning horse.
Here is how it works in practice. Before each race, guests purchase tickets on the horse they think will win. All the money from ticket sales goes into a central pool. When the tote closes, your charity takes an agreed percentage, typically between 20% and 30%. The remaining pool is then divided equally among all winning tickets when the result is declared.
For example, imagine a race where 100 tickets are sold at £2 each, creating a total pool of £200. Your charity takes 25%, which is £50. The remaining £150 is the prize pool. If 10 tickets were sold on the winning horse, each winning ticket pays out £15. If only 2 tickets were sold on the winner, each pays out £75.
Why This Matters for Your Fundraising
The tote system means your charity income is predictable and guaranteed. Easy Tote Lite handles all of this automatically. Every ticket is recorded instantly, pool totals update in real-time, and when you declare the winner, the correct dividend is calculated and displayed immediately.
Real Example from a Typical Race Night
A school PTA running 8 races with 80 guests might see £150-£200 per race. At 25% charity percentage, that’s £300-£400 from the tote alone across the evening. Add in race sponsorship, auction items, and refreshment sales, and total fundraising of £1,000-£2,000 is realistic for a well-organised event.
Problems Solved, Stress Eliminated
Traditional tote systems create problems that drain your time, increase your costs, and add unnecessary stress. Easy Tote Lite solves every one of them.
Paper tote slips are expensive and wasteful
Pre-printed tote tickets cost £50 or more per event, and every single one ends up in the bin.
Paper tickets limit you to 8 races
Standard tote ticket packs only cover 8 races. Want to run 10 or 100 races? That’s another £20+ for extra ticket packs.
Manual tote calculations are error-prone
Counting stacks of paper tickets, calculating pool totals, working out dividends with a calculator under time pressure.
Venue WiFi is unreliable when you need it most
Online tote systems sound convenient until the village hall WiFi drops out mid-race.
No odds display for the big reveal
With paper systems, the MC has to manually work out and announce the odds. There is no visual display for guests to see the final odds before the race.
One purchase, unlimited events forever
Buy the software once for £49.99 and use it for every Race Night you ever run. Add a licence when you need one.
Run up to 100+ races with no extra cost
Easy Tote Lite supports up to 100+ races per event at no additional charge.
Automatic calculations eliminate errors
Pool totals, odds, dividends, and charity percentages are calculated automatically in real-time.
Complete offline operation at any venue
Easy Tote Lite runs entirely on your laptop with no internet required during your event.
Professional odds board for the MC
When betting closes, display the final odds on any TV or projector. The MC can reveal the odds dramatically before the race starts.
Ready to Get Started?
Software £49.99 (one-time) + licence from £19.99. Free demo mode included.
Instant download after purchase
Complete Race Night Tote Software Features
Easy Tote Lite includes everything you need to run a professional operation at your charity Race Night.
Odds Board Display
Display the final odds on any TV, monitor, or projector when the tote closes. The MC can reveal odds dramatically before each race, creating genuine racing atmosphere and excitement.
Thermal Ticket Printing
Print professional tote tickets with barcodes on any 80mm thermal printer. Tickets include all details and look genuinely professional.
Automatic Calculations
Pool totals, current odds, dividends, and charity percentages calculate automatically in real-time. No manual arithmetic required.
Complete Offline Operation
The entire system runs on your laptop with no internet connection required during your event. Only needed for initial licence activation.
Multi-Screen Synchronisation
All screens within Easy Tote Lite run from your laptop and stay continuously synchronised. You can display the Entry screen, Odds Board, and Tote Manager dashboard on any monitors connected to your laptop.
Charity Percentage Tracking
Set your charity percentage once and Easy Tote Lite tracks exactly how much you have raised throughout the evening.
Quick Entry Interface
The horse selection grid enables rapid ticket entry during busy periods. Keyboard shortcuts for power users.
Winner Announcement Display
Dramatic winner reveal on the odds board with automatic dividend display creates atmosphere and excitement.
End-of-Night Reports
Print comprehensive summaries showing total placed, pool totals, payouts made, and charity raised.
How Easy Tote Lite Works at Your Race Night
From installation to running your event, Easy Tote Lite is designed to be straightforward for anyone to use.
Download and Install
Download Easy Tote Lite to your Windows laptop. Enter your event name, horse names, and set your charity percentage.
Connect Your Printer
Plug in any 80mm thermal receipt printer and install the free QZ Tray software. One-time setup for all future events.
Open Your Screens
Launch the entry screen on your laptop and display any of the other screens. Both screens synchronise automatically.
Start Taking Selections
Click a horse on the selection grid, choose the number of tickets, and the ticket prints automatically. Pool totals update as tickets are sold.
A Typical Race Night with Easy Tote Lite
Picture your event running smoothly from start to finish. As guests arrive, they see the odds board displayed on the venue TV showing the runners for Race 1. Your tote volunteers are ready at the tote station with Easy Tote Lite open on a laptop and the thermal printer warmed up and ready.
When someone wants to place a selection, the volunteer simply clicks the horse name on the grid, selects how many tickets they want, and clicks confirm. The selection is recorded instantly and a professional ticket prints automatically, complete with the horse name, race number, ticket price, and a unique barcode for payout scanning later.
When the tote closes for the race, the Tote Manager clicks to lock the tote and the final numbers are calculated automatically. The MC can reveal the dividends on the TV display, showing guests which horses are favourites and which are outsiders.
When the winner crosses the line, the Tote Manager declares the winner with a single click. Easy Tote Lite instantly calculates the dividend, displays it dramatically on the odds board, and the payout queue begins.
Winners bring their tickets to the payout station. With a barcode scanner, the volunteer scans the ticket, the system confirms it is a winner, and displays the payout amount. Without a scanner, they simply type the ticket number. Just like the old paper system, just so much quicker.
Three Integrated Screens for Smooth Operation
Easy Tote Lite uses three synchronised screens, each designed for a specific role in your Race Night operation.
Entry Terminal
The command centre for your tote volunteers. Fast, intuitive, and designed for busy periods.
- Horse selection grid for quick selection
- One-click ticket printing to thermal printer
- Keyboard shortcuts for experienced operators
- Current race status always visible
- Reprint last ticket if printer jams
- Clear display of pool totals and dividends
Dividend Board Display
Display this on your venue TV or projector. The MC reveals the final dividend when the tote closes.
- Final dividend displayed when tote closes
- Pool totals visible to all guests
- Dramatic winner announcement display
- Automatic dividend calculation shown
- Press F11 for clean fullscreen display
- Works on any screen size
Tote Manager Dashboard
The control panel for your head of tote or event organiser.
- Open and close the tote for each race
- Declare winners with one click
- View complete tote statistics
- Track uncollected winning tickets
- Monitor charity percentage raised
- Generate end-of-night reports
Easy Tote Lite Screenshots
See the clean, intuitive interface designed for busy Race Night environments.
Click any image to enlarge
See Easy Tote in Action
Watch demonstrations from our rental system era. Easy Tote Lite delivers the same functionality with an improved interface.
What Equipment Do You Need?
Easy Tote Lite requires some hardware to run your tote operation. Here’s what you need.
Essential Equipment
Windows Laptop or Computer
Easy Tote Lite runs on Windows 10 or Windows 11. Any laptop from the last five years will work perfectly.
80mm Thermal Receipt Printer (Required)
You must have a thermal printer to use Easy Tote Lite. Budget £30-50 from Amazon. We recommend this thermal printer.
TV or Projector for Tote Display
Any television or projector can display the odds board. Connect with an HDMI cable and press F11 for fullscreen.
Optional Extras
Barcode Scanner Wand (Recommended)
A USB barcode scanner (£15-25) lets you scan winning tickets instantly at payout time.
Second Monitor
Connecting a second monitor for the Tote Manager dashboard makes operation smoother.
HDMI Cable
To connect your laptop to the venue TV for the odds board display.
How Easy Tote Lite Compares to Alternatives
See how Easy Tote Lite stacks up against paper-based systems and online tote platforms.
Simple, Honest Pricing
Buy the Easy Tote Lite software once, then add licences as you need them. No hidden fees, no recurring subscriptions.
Previously our rental systems cost £93 per event. Now you can run unlimited events for a fraction of that cost.
Easy Tote Lite Software
The complete tote system for charity Race Nights. Download once, install on your laptop, and own it forever. Includes free demo mode.
Then Choose a Licence for Your Event
Licences unlock full functionality and remove the demo watermark. Activate when ready, countdown begins from that moment.
7-Day Licence
Perfect for a single event
- All features unlocked
- Unlimited races
- Unlimited tickets
- Email support
30-Day Licence
For a couple of events
- All features unlocked
- Unlimited races
- Unlimited tickets
- Email support
90-Day Licence
Quarterly coverage
- All features unlocked
- Unlimited races
- Unlimited tickets
- Priority support
365-Day Licence
Full year coverage
- Unlimited events all year
- All features unlocked
- Priority support
- Free software updates
What Race Night Organisers Say
Feedback from organisers who have run race nights with our systems — word for word, exactly as they wrote it on our feedback form.
Who Uses Easy Tote Lite for Race Night Events
Schools and PTAs
Parent Teacher Associations across the country use Race Nights to raise funds for playground equipment, school trips, and classroom resources.
Sports Clubs
Football clubs, rugby clubs, cricket clubs, and golf clubs regularly host Race Nights as social fundraisers. The board display creates an authentic racing atmosphere.
Charities and Community Groups
Local charities, Rotary clubs, Lions clubs, church groups, and village hall committees use Race Nights as reliable fundraising events.
Scout and Guide Groups
Youth organisations including Scout groups, Guide units, and cadet forces frequently run Race Nights as family-friendly fundraising events.
Easy Tote Multi - For Larger Events
We are developing Easy Tote Multi for larger charity events that need multiple terminals. Connect several Android tablets via WiFi to a central laptop, each with their own thermal printer. Perfect for events with 200+ guests.
- Up to 10 tablet terminals
- Individual printer per terminal
- WiFi synchronisation to central system
- Synchronised display across all screens
- Centralised reporting and management
- Perfect for events with 200+ guests
Interested in Easy Tote Multi? Email us to join the waiting list.
Frequently Asked Questions
Do I need an internet connection to run Easy Tote Lite at my event?
No, Easy Tote Lite works completely offline during your event. You only need a brief internet connection for the initial licence activation. After that, the software runs entirely on your laptop.
What type of printer do I need for tote tickets?
A thermal printer is required to use Easy Tote Lite. Any standard 80mm thermal receipt printer will work. We recommend this thermal printer from Amazon (around £40).
Can I try Easy Tote Lite before buying a licence?
Yes, absolutely. Easy Tote Lite includes a free demo mode with full functionality. The only difference is that tickets print with a DEMO watermark.
What operating system does Easy Tote Lite require?
Easy Tote Lite is designed for Windows 10 or Windows 11. If you use a Mac, you can run it using virtualisation software like Parallels Desktop.
Why do you recommend only showing the dividend after the tote closes?
Race night exemptions generally depend on the selection of a horse being down to chance, without odds or form available to help guests choose. Easy Tote Lite therefore keeps the dividend hidden until the tote closes, so you stay on the right side of that principle. The rules can change, so check the current position with the Gambling Commission before your event. This is general information, not legal advice.
Does Easy Tote Lite work with your Race Night video packages?
Yes, Easy Tote Lite works perfectly alongside our Race Night video packages. The tote system handles tote ticketing while our video packages provide races and entertainment. The two systems complement each other but operate independently.
Software Use Disclaimer
Easy Tote Lite is event management software designed exclusively for use at in-person charity fundraisers and community events. It is a digital replacement for traditional paper tote tickets used at live fundraising nights.
This software does not facilitate online betting, real-money gambling, or any form of commercial wagering. No bets are placed, processed, or settled through this software or its payment provider.
All event funds are collected and distributed on-site by event organisers in accordance with applicable local fundraising regulations. The developer licenses this software as an event management tool and does not operate, manage, or profit from any fundraising events conducted using it.
Ready to Upgrade Your Race Night Tote Operation?
Join hundreds of UK charities, schools, and sports clubs who have switched to Easy Tote Lite. Professional tote, automatic calculations, and dramatic odds reveal display.
Free demo mode included | Licences from £19.99 | UK-based support
